Regional Project Monitoring and Evaluation System

In line with the government’s policies on decentralization and administrative delegation. Regional Development Councils (RDCs) were reorganized and strengthened through Executive Order (EO) No. 308, which among others, tasked the RDCs with the coordination of project implementation, monitoring and evaluation. Moreover, Memorandum Order (MO) No. 175 was issued on 225 May 1988 which created Project Monitoring Committees at the provincial/city and municipal levels to monitor local government projects funded from national government and local government funds.

In support of these policies and to facilitate project implementation, monitoring and evaluation at the regional and subregional levels, a Regional Project Monitoring and Evaluation System (RPMES) was established through EO 376 dated 2 November 1989. The system provides a scheme for monitoring and evaluating projects at the national, regional, provincial/city and municipal levels, with the extensive and active participation of various government agencies , local government units and nongovernment organizations (NGOs) at all levels.

Manual of Operations

1.0 Rationale

This manual has been developed primarily for the Project Monitoring Committees at the regional/provincial/city/municipal levels responsible for the monitoring and evaluation of programs/projects under their jurisdiction. It provides he basic framework for monitoring and evaluating projects at all levels, the general process flow, responsibilities of units involved, the input and output forms, and the procedures for filling up the forms. Decision parameters are also included for specific/common implementation problems….

2.0 Objectives and Scope

The RPMES primarily aims to facilitate project implementation, and devolve project facilitation, problem-solving, monitoring and evaluation to the regional, provincial/city and municipal levels. Specifically, the system aims to achieve the following objectives…

3.0 Organizational Framework

The operationalization of the RPMES will be undertaken by a number of units/entities acting as coordinators, monitors, and project implementors…..

4.0 Organization of Project Monitoring Committees

The Project Monitoring Committees (PMCs) established in each region through the EO 376 and in each province, city and municipality through MO 175, as amended will be composed of the following…

5.0 Responsibilities of Entities

The specific roles and responsibilities of the various units/organizations involved in implementation of the monitoring and evaluation system are as follows…

6.0 Systems Framework

The underlying principle of the monitoring and evaluation system framework is its usefulness in enhancing the efficiency of project implementation at the various levels. Hence, the monitoring and evaluation system at any level is primarily for the purpose of expediting project implementation at that level and to determine whether the objectives of the projects are accomplished. Providing the next higher level development council with reports on the status of project implementation is only a secondary function….

7.0 Process Flow

The monitoring and evaluation process starts with the planning, programming and scheduling of monitoring activities to be undertaken by the respective PMCs for the year. The following documents will be prepared…

8.0 Reporting

To continuously monitor the funds earmarked for each project/activity in relation to the agency/LGU accomplishment, the prescribed reports shall be accomplished by the various implementors and monitoring units for capital investment project/activity implemented. Option for the use of input forms is available subject to conditions mentioned in Sec. 8.1.8 and 8.5. However, output report forms for PMCs are prescribed to facilitate consolidation of report….

9.0 Monitoring Procedures

The PMCs must have their respective monitoring plans prepared before the end of the preceding year as the basis for their regular monitoring. This plan should include specific projects as defined in Section 2.2 of this manual for each level of PMC. Regular updates of the status of projects included in the monitoring plan should be obtained from the implementing agencies and processed by the PMCs…

10.0 Problem-Solving Mechanism

To operationalize the primary objectives of RPMES, regular problem-solving sessions should be conducted to obtain maximum benefit from the information made available by the M&E activity.

11.0 Procedures for Computing Accomplishments

Annex A

Annex B

Annex C

Annex D: EXECUTIVE ORDER NO. 93 Executive Order No. 376