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4.0 ORGANIZATION OF PROJECT MONITORING COMMITTEES

4.1 Membership

The Project Monitoring Committees (PMCs) established in each region through the EO 376 and in each province, city and municipality through MO 175, as amended will be composed of the following:

National PMC
NEDA Deputy Director-General – Chairman
DBM Undersecretary – Co-Chairman
PMS-OP Head – Member
DILG Undersecretary – Member
A technical working group among NEDA, DBM, DILG and PMS-OP will be created. The NEDA will serve as the Secretariat of the NPMC.

Regional PMC
NEDA Regional Director – Chairman
DBM Regional Director – Co-Chairman
DILG Regional Director – Member
PMS-OP Regional Team Leader – Member
One RDC-NGO Representative – Member
Two NGO Representatives – Members
The NEDA Regional Office will serve as the Secretariat of the RPMC.

Provincial/City/Municipal PMC

The composition of the local PMCs will be left to the discretion of the Local Development Council subject to inclusion of the following as mandatory members of the PMC:

DILG Representative or Provincial/City/Local Government Officer assigned in the area
One Representative of NGO/PO
One Representative of NGO members in the Local Development Council
Four PMC members appointed by the Local Chief Executive from among the nominees of the Local Development Council nominated out of the seven PMC members
The Chairman will be appointed by the local chief executive from among three nominees of the Local Development Council nominated out of the seven PMC members.

4.2 Creation of PMCs

Region

1. The RPMC Chairman, Co-Chairman and RPMC members, shall initiate the creation of the PMC by calling for an organizational meeting to be attended by RDC-NGO members and NGO representatives, to discuss the objectives and functions of the RPMC.

2. In the said meeting, the NGO representatives shall recommend the persons who will be nominated to the RPMC. The RDC-NGO members shall submit the name of their nominees to the RDC Chairman and Co-Chairman, thru the RPMC Chairman copy furnished the RPMC Co-Chairman, for selection and appointment of the NGO members to the RPMC.

Province/City/Municipality

1. The Provincial/City/Municipal Development Council shall initiate the creation of the PMC by deciding on its composition and procedure for appointing members of the PMC and calling an organizational meeting to be attended by those concerned (PMC Chairman and members) to discuss the objectives and functions of the PMC.

2. In the said meeting, the NGO representatives shall recommend nominees to the PMC who shall sit as LDC-NGO members. The PMC Chairman shall then submit the names of these NGO nominees to the Local Development Council for selection and appointment.

4.3 Selection and Appointment of NGO Members

4.3.1 Regional

The selection and appointment of NGO representatives to the Regional PMCs will be guided by a set of criteria prescribed under Section 4.2 of the DBM-NEDA Joint Circular 1-90, as amended.

a. the NGO representatives of the Regional Development Council shall nominate all the NGO representatives to the PMC. All NGO nominees must meet the following basic qualifications:

he must be a Filipino citizen;
he must be a member in good standing of a civic, religious, or any other NGO preferably with chapters or extensions in all provinces and cities in the region; and
he must be nominated by the NGO member of the RDC.
b. all nominations shall be submitted to the RDC Chairman and Co-Chairman, thru the RPMC Chairman and Co-Chairman for selection and appointment. Nominations must be accompanied by the bio-data of each nominee and certification of membership in good standing of the NGO with which the nominee is affiliated with.

c. the RDC Chairman and Co-Chairman, from among the nominees of the NGO members of the RDC shall select and appoint the NGO members to the PMC following the qualification guidelines.

d. the term of appointment of NGO member to the PMC shall be one year without prejudice to reappointment or a maximum of three (3) years membership in the PMC. The appointment may be terminated at any time through the joint signatures of the RDC Chairman and Co-Chairman.

e. an appointment may be made to fill up the unexpired term of an NGO member whose services has been terminated.

f. the NGO member of the regional PMC shall be entitled to an honorarium at the same rate as that of the regular RDC-NGO members allowed under MO No. 195, dated 24 October 1988.

4.3.2 Province/City/Municipality

Provincial/City/Municipal PMCs, on the other hand, will be guided by a set of criteria stipulated under Section 4.2 of the DBM-DOF Joint Circular 2 – 88 dated 3 October 1988 as amended.

a. the NGO representatives of the Local Development Council shall nominate the NGO/PO representatives to the PMC. All NGO/PO nominees must meet the following basic qualifications:

he must be a member in good standing of a civic, religious or any other nongovernment organization located in the province/city/ municipality concerned;
he must be a Filipino citizen;
he must not be related by affinity or consanguinity up to the fourth degree to the Chief Local Executive concerned; and
he must be nominated by the NGO/PO members of the Local Development Council.
b. the Local Chief Executive shall appoint the NGO/PO nominees.

c. the term of appointment of the NGO/PO member to the PMC shall be one year without prejudice to reappointment. The term of appointment may be terminated at any time by the joint signatures of the LDC Chairman and Co-Chairman.

d. an appointment may be extended to fill up the unexpired term of a member whose service is terminated.

e. the NGO/PO Member of the provincial/city/municipal PMC shall be entitled to incentives or honorarium at rates determined by RPMC, the granting of which will be tied to reporting of status of projects to RPMC including participation in M&E activities.